Studio Q Rental Policies

As a guest in our space, we will do our absolute best to accommodate your needs and make you feel welcome. We only ask that you follow the guidelines & policies below to ensure that we can keep everything running smoothly!

STUDIO RULES

• Rental time begins promptly at the prescribed starting time and ends promptly at the prescribed ending time, regardless if renter and/or renter’s party is late

• Rental time includes load-in, setup, tear down and cleaning. The studio must be cleaned and vacated by the scheduled end time and no later, please consider this when booking your rental

• 1.5x hourly rate for every hour booked after 8:00pm

STUDIO GUIDELINES

• No smoking is allowed in the studio. Projects involving smoke must have prior consent of a company representative

• Music is to be kept at reasonable levels

• No pets allowed without prior consent of a studio representative with an additional cleaning fee

• We DO NOT allow glitter, feathers, flower petals or in the studio. No hooks, nails, tacks, tape, glue, paint, silly string, pins, gum, etc unless approved in advance and in writing by Studio Q, at its sole discretion. If walls, floor or studio space is damaged during use, Client is responsible for cost of additional cleaning, repair or replacement. No smoking, weapons, drugs, or alcohol for persons under 21.

• Maximum of 75 people in the studio at this time with an increased rate for groups over 30.

STUDIO EQUIPMENT

• Studio lighting, kitchen equipment, props and tabletop surfaces are available for an additional fee and can be added to any booking. You can reference our full gear list here.

• Renter is responsible for studio lighting setup and tear down. If you need assistance, please ask the studio manager.

• All pre-installed paper backdrops (black, white, grey) are free with rentals. Do not cut the paper and wear clean shoes or the provided booties if using the full sweep. If the paper needs to be cut due to use, we will charge a 1x fee of $30

• Two of our color backdrops can be used and installed for $30 (Colors vary and subject to availability, refer to our collection or call/email for current list)

CANCELLATION AND RESCHEDULING

• Payment is made at the time of booking through our online booking service using Stripe secure payment gateway. 

• Fees for additional time, or any last minute add-ons that were not billed during the initial booking will be due at the end of the rental period.

• 50 percent refund for cancellations made more than 72-hours before scheduled rental start time.

• No refund for cancellation made less than 72-hours before scheduled rental start time.

• Rescheduling:

  • We allow a 1 time rescheduling for an equivalent booking in extenuating circumstances that needs to be completed within 30 days of original booking. Any additional fees are due at the time of rebooking. No refunds provided for a lower cost rebooking.

  • 25 percent reschedule fee if notice is less than 72-hours before scheduled rental start time.

• All bookings are non-transferable.

• Transaction fee will not be included when processing refunds.

FULL RENTAL AGREEMENT

Studio Q Rental Agreement

This Services Agreement (“Agreement”) is entered into by renter (“Client”) and Studio Q, an Assumed Name owned and operated by Delicious LLC, A Minnesota limited liability companies (“Studio Q”), for use of the venue location. Studio Q and Client will be referred to as the “Parties” in this Agreement. The Parties agree to the terms contained herein that outline the venue rental policies for Client’s Services Date.  

Terms

Services. This Agreement constitutes an agreement for venue and related services, and any additional services outlined in this Agreement agreed to by both Parties. Studio Q venue services include an initial consultation and one complimentary follow-up planning meeting at the venue location. If Client would like additional planning meetings, Studio Q will invoice Client separately for those. Most communication with Client can easily be handled by phone or email, which Studio Q will answer or respond to, generally within 48 hours of receipt, excluding weekends.

Booking Venue. Client may book the venue location during Studio Q hours (M-F 7am to 9pm or Sat-Sun 7am to 9pm, excluding federal holidays) Studio Q may be booked on an hourly, half-day, day, and weekly basis. Bookings may be made outside of these hours upon request.

Guest Count. When booking, Studio Q requests Client provide a best guess for the services’s guest count.  Client may provide the final guest count up until 7 calendar days before the Services Date. The maximum capacity at this time is 75.

Payment. Client agrees to pay the amount listed under "Total Rental & Services Fees" for use of the space. Upon signing of this agreement the total will be due to hold/retain the Service Date. If any additional fees are incurred on the Services Date, Studio Q will bill the Client and payment will be due at the completion of Services Date.

Payment may be made by check or credit card; any returned checks are subject to a $30.00 charge or the maximum amount allowed by law, whichever is less. If made by personal check, the check must clear before Client’s Services Date is reserved. Additionally, a credit card on file is required for all functions. Any credit card payments are subject to a 3% processing fee. A 10% monthly service charge will be billed against late payments, or the maximum amount allowed by law, whichever is less.

If Client’s Services change considerably in complexity from what is stated in this Agreement, additional fees may apply at the sole discretion of Studio Q. Changes made within 10 business days of the Services date shall be made at the discretion of Studio Q.  If last minute additions need to be made to Studio Q staff due to the change in complexity of the Services, those staff members will be added at the sole discretion of Studio Q and additional fees will be charged. Additionally, any Services Date changes made on site, that differ from what is stated in the Agreement, will be subject to Studio Q’s availability and additional fees will be charged for changes that are made. Studio Q will send Client an invoice upon completion of the Services for any additional services or day of incidentals, whether agreed to verbally or in writing. Client agrees to pay all invoices upon receipt of the invoice. 

In the instance of a community spread illness, pandemic or epidemic, Client acknowledges that if there are applicable government regulations, they may change daily and vary between and within industries. As such, Client agrees to cover additional expenses reasonably incurred by Studio Q, in an effort to comply with such regulations; these may include, but are not limited to, the purchase of PPE for its team, printing of materials to post for the Services, additional staffing for the Services, and additional rental items to facilitate social distancing. These costs will be incurred at the sole discretion of Studio Q and will be listed on invoices submitted by Studio Q. Client will pay Studio Q pursuant to these invoices. Client authorizes Studio Q to charge the credit card on file for any payments that are not made on time. Client agrees to pay Studio Q’s costs incurred in enforcing this Agreement, including its reasonable attorneys’ fees.            

Service Charge and Taxes:  Client agrees to pay all taxes applicable to the Services for which Client is making payment.

Cancellation.

• 50 percent refund for cancellations made more than 72-hours before scheduled rental

• No refund for cancellation made less than 72-hours before scheduled rental

Rescheduling.

• 25 percent reschedule fee if notice is less than 72-hours before scheduled rental

Required Best Practices

​To ensure excellence for attendees and neighbors, the following best practices are required:

Studio Q’s Right to Address Illegal Activity. If a representative of Studio Q has reason to believe that illegal activity is taking place on its Premises, it may, at its sole discretion, ask the guests involved to leave and/or end the Services early. In this instance, you agree that Studio Q is acting in the best interest and safety of its facility, its staff, other guests and the general safety of the public, and will not be held liable for any form of damages associated with its actions.

Alcohol. Studio Q requires that any use of alcohol is handled in a safe and responsible manner. Studio Q is committed to upholding the laws of the State of Minnesota and the City of Minneapolis in each and every circumstance. No one under the age of 21 years of age should be served or allowed to consume any alcoholic beverages on our premises. On-Premise Sales of Alcohol are strictly prohibited.

Closing Time. Client understands that all guests must leave the venue location and the space must be cleaned up by agreed upon end of Services time. If Client continues to occupy the venue including clean up after the end of the Services time, Client will be charged an additional fee.

Clean Up. Client must clear all set, props, gear, décor and rental items brought in by Client, guests and service providers and leave the venue location in a clean and orderly condition within one-hour of Services’ end time, unless other rental fees and arrangements have been made. Any additional cleaning fees incurred will be passed on to Client. Studio Q is not responsible for any items left beyond the contracted rental period. Client is responsible for damage to the venue location during the rental period and agrees to pay for said damages at the cost of replacement or repair, at Studio Q’s discretion. 

Theft and Damages. Client agrees to be responsible for and will pay Studio Q for any damage to or theft of furniture, fixtures, equipment, table accessories or other property by Client, Client’s guests, or service providers. Client agrees to defend and indemnify Studio Q for any claims relating to damaged or stolen property brought to the facility by the Client, the Client's guests or service providers. 

Safety. Client expressly agrees to make best efforts to provide Studio Q and all of its vendors with a safe and appropriate working environment and professional relationship. During the Services, if Studio Q believes there is a guest or individual present who is creating a threatening situation for Studio Q, in Studio Q’s discretion, or if a guest or individual during the Services appears to have an infectious illness, such as COVID-19, Studio Q will make reasonable efforts to notify the Client. If the Client is able to respond and immediately rectify the situation, and Studio Q is no longer facing these concerns, Studio Q may agree to allow the Services to continue. If the situation continues, Studio Q may ask the guest or individuals in question to leave the Premises, or may end the Services early; the Client agrees to relieve and hold Studio Q harmless as a result of incomplete Services under this Agreement, or for a lapse in the quality of the Services performed in such a situation and Client shall be responsible for payment in full.

Policy Compliance. If a Client or one of Client’s guests violate any of the rules or acts in a manner which disturbs or offends others at the event, others in the building, the Client or guest may be asked to leave and will be escorted off of the Premises. In such an instance, the Services may be cancelled at the discretion of Studio Q, with Studio Q entitled to keep all payments made to it relating to the Services.

Additional Labor Fees.  Although most Services are included in the fee, it does not cover certain items such as decorating and additional staff support. 

Audio/Visual. Studio Q provides photography and video equipment, at additional cost. If Client's equipment is used in combination with Studio Q’s equipment, Studio Q’s staff will provide assistance to the best of their ability. They do not guarantee Client’s equipment (including camera, laptops and gear) will work seamlessly with Studio Q’s equipment. In some cases, assistance from a third-party may be required.

Decorating, Displays and Entertainment. Client is allowed to decorate the space subject to the Studio Q’s approval in compliance with the provisions outlined below. At the discretion of Studio Q, Client may arrange drop off and storage of items outside of the rental period. Any decorating or set building done both inside and outside the Premises must be approved by Studio Q at least 7 days prior to the Services. Decorating may be done on the day of the Services, subject to the schedule and availability of Studio Q. All decorations and sets must be hung without defacing the building and Premises.

All props, sets and decorations must meet fire code regulations, health department regulations and any other governmental regulations and any requirements under Studio Q’s lease. Client assumes all risks associated with decorating the venue location. No glitter, feathers, flower petals, hooks, nails, tacks, tape, glue, paint, silly string, pins, gum, etc unless approved in advance and in writing by Studio Q, at its sole discretion. If walls, floor or studio space is damaged during use, Client is responsible for cost or repair or replacement.

The Legal Jargon

Assignment.  This Agreement is not assignable or transferable by Client.  

Unexpected Interference with Services; Force Majeure. If Studio Q and Client are unable to perform due to a disastrous occurrence outside the control of either Party, such as an Act of God (such as an earthquake, tornado, natural disaster, flooding, or infestation) or any hazardous situation outside the control of either Party such as a protest, riot, civil disorder, nuclear incident, terrorism incident, pandemic, epidemic that result in government regulation preventing two parties from convening, neither Party is liable to the other Party for any damages resulting from this occurrence and the obligations of the Parties are as follows:

• 50 percent refund for cancellations made more than 72-hours before scheduled rental

• No refund for cancellation made less than 72-hours before scheduled rental

• 25 percent reschedule fee if notice is less than 72-hours before scheduled rental

• All bookings are non-transferable

Limitation of Liability. Client expressly assumes the risk of participating in any Services under this Agreement or happening related thereto, in whatever location the Services are provided and in places where Studio Q equipment is being used. Absent its willful or intentional misconduct, Studio Q and its owners, members, vendors, employees, agents and representatives (Studio Q parties) are not liable for any indirect, incidental, consequential, exemplary or punitive damages arising out of or resulting from the Services under this Agreement. Client agrees that the maximum amount of damages that Client is entitled to, in any claim against Studio Q parties arising out of or relating to this Agreement or the Services, will not exceed the monies Client has paid to Studio Q pursuant to this Agreement.  Client agrees that any claim it may bring relating to this Agreement or the Services will be brought within 6 months of the Services Date. 

Governing Law, Dispute Resolution, and Venue. This Agreement shall be governed by and interpreted under the laws of the State of Minnesota. If any dispute, controversy or claim arises between the Parties with respect to this Agreement or any future amendment to this Agreement, the Parties will submit the matter for mediation before a mutually agreed upon mediator in Hennepin County, Minnesota. If the Parties cannot agree on a mediator, the matter will be heard by a mediator appointed through the Minnesota Mediation Center or similar service if Minnesota Mediation Center no longer exists. If mediation does not result in agreement, the Parties agree to Minnesota state courts in Hennepin County, Minnesota, as the sole and exclusive venue for any litigation regarding this Agreement, including the rights and obligations of any Party to this Agreement.

Indemnification. Client agrees to indemnify, defend and hold harmless Studio Q, its owners, members, vendors, employees, agents and representatives, from all liabilities, claims, actions, damages, costs, and expenses of any kind, including attorneys’ fees, arising from any actions or omissions by Client, Client’s guests, other vendors hired by Client and other persons invited onto the Premises by Client.

Assignment. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their respective, successors and permitted assignees. Client shall not assign this Agreement or any part of this Agreement without the written consent of Studio Q. In there is a permitted assignment, such assigning Party will require its assignee to assume all of its obligations hereunder in writing.

Waiver. If a Party, on occasion, does not insist on the other Party strictly following this Agreement, such as the exact date for payment, that does not change the Parties’ obligations regarding any other or future situation.

Severability. If a Court should determine that a provision in this Agreement is not enforceable, that does not change any of the other provisions in this Agreement.

Headings. The headings contained in this Agreement are strictly for convenience and shall not be used to construe meaning or intent.

Survival. Notwithstanding anything to the contrary in this Agreement, provisions which by their nature and intent should survive the expiration or termination of this Agreement, shall so survive.

Modification of Agreement. Any amendment or modification of this Agreement or additional obligation assumed by either Party in connection with this Agreement will only be binding if evidenced in writing signed by each Party or an authorized representative of each Party.

Counterparts; Signatures. This Agreement may be executed in one or more counterparts and shall become effective when one or more counterparts have been signed by all Parties. Each counterpart shall be deemed an original, but all counterparts shall constitute a single instrument. Any facsimile copy, other copy or reproduction of a single counterpart original of this Agreement shall be as fully effective and binding as the original signed counterpart of this Agreement.

Electronic Signatures. Each Party agrees that the electronic signatures, whether digital or encrypted, of the Parties included in this Agreement, are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic Signature means any electronic sound, symbol, or process attached to or logically associated with a record and executed and adopted by a Party with the intent to sign such a record

Entire Agreement.  The Services Agreement and any attachments hereto constitute the entire agreement between Studio Q and Client with respect to the subject matter hereof and shall supersede all previous proposals, both oral and written, negotiations, representations, commitments and other communications between the Parties with respect to the subject matter hereof.  

ALL PARTIES HAVE READ AND UNDERSTAND THE TERMS AND CONDITIONS OF THIS AGREEMENT, AND THEIR SIGNATURE ON THE BOOKING PAGE INDICATES THEIR INTENTION TO BE BOUND.